Choosing the right venue for your event is one of the most important decisions you’ll have to make.
What should you pay attention to?
If it’s a corporate event, the location and size of the venue are key: it must obviously be able to accommodate all participants and be easily accessible by both public transportation and highway. In Italy, this can be a challenge, and it’s something to always keep in mind when selecting a destination.
If you’re expecting a large number of attendees — over 500 people — be aware that options are very limited. Events of this size must be planned well in advance, so you can book the entire venue, making the event even more exclusive.
If it’s a wedding or another personal celebration, aspects like atmosphere might be more important than size or logistics.
What you need, as always, is a list
Start by writing down the key features required for your specific type of event, to help you clarify what you’re looking for.
Then, create a shortlist of potential venues in your area and schedule a visit; if you’re planning an event in Italy, you can also check our website for recommendations.
When you meet with the venue manager, bring your list of needs and a few ideas of how you’d like to use the space — especially if they don’t offer full event packages.
Don’t forget to ask if they have a preferred vendor list, and what their policies are regarding alcohol, decorations, and other event details.
Try not to sign a contract until you have a clear idea of how many guests will be attending, as this could significantly impact your venue choice.
Also, check whether the venue offers tech amenities such as on-site Wi-Fi and IT services — these can make planning easier and help guests stay connected.